Write a letter to the member for the payment of dividend through dividend warrant.

Answer: Specimen letter

ABC LIMITED
Regd. Office: 15, M.G. Road, Pune 411001
CIN: L00000MH2000PLC000000 | Tel: 020-12345678 | Email: cs@abcltd.in

Ref. No.: ABC/SEC/DIV/2025/61
Date: 15 September 2025

Mr. Anil Deshmukh
Folio No.: A-01234
45, College Road,
Nashik 422005

Subject: Payment of dividend through dividend warrant

Dear Sir,

We are pleased to inform you that the shareholders at the Annual General Meeting held on 10 September 2025 declared a final dividend of 20% (₹ 2 per equity share of ₹ 10 each) for the financial year 2024-25, as recommended by the Board of Directors.

Since your bank mandate is not registered with us, we enclose dividend warrant No. DW-5678 for ₹ 1,000 (net of tax deducted at source) on 500 equity shares held by you as on the record date. The warrant is payable at par at all branches of XYZ Bank Ltd. and is valid for three months from the date of issue.

You are requested to register your bank account details with the company for direct electronic credit of future dividends.

Thanking you,

Yours faithfully,
For ABC Limited

Sd/-
Company Secretary

Encl.: Dividend Warrant No. DW-5678