Write a letter to the debenture holder informing him/her about conversion of debentures into equity shares.

Answer: Specimen letter

ABC LIMITED
Regd. Office: 15, M.G. Road, Pune 411001
CIN: L00000MH2000PLC000000 | Tel: 020-12345678 | Email: cs@abcltd.in

Ref. No.: ABC/DEB/CONV/2025/78
Date: 15 March 2025

Ms. Neha Joshi
Folio No. / DP ID-Client ID: IN300000-10000001
7, Model Colony,
Pune 411016

Subject: Conversion of debentures into equity shares

Dear Madam,

As per the terms of issue of the 9% Convertible Debentures of ₹ 100 each allotted in March 2023, we are pleased to inform you that the debentures have become due for conversion on 1 March 2025.

As approved by the Board of Directors at its meeting held on 10 March 2025, every debenture of ₹ 100 has been converted into 5 equity shares of ₹ 10 each at a premium of ₹ 10 per share. Accordingly, your 200 debentures have been converted into 1,000 fully paid equity shares, which have been credited to your demat account mentioned above.

The new equity shares rank pari passu with the existing equity shares of the company in all respects, including dividend. Interest on the debentures up to the date of conversion has been paid to your bank account.

Welcome to the family of shareholders of the company.

Yours faithfully,
For ABC Limited

Sd/-
Company Secretary