Answer: a formal letter to the Mayor, with sender's address, date, receiver's address, subject, salutation, body, closing and signature.
Sample letter (replace the names and addresses with your own):
12, Shanti Niwas,
Shivaji Nagar,
Pune – 41100515th April 2025
To,
The Hon. Mayor,
Pune Municipal Corporation,
Shivajinagar, Pune – 411005Subject: Request for better facilities to deal with the water shortage
Respected Sir/Madam,
I am a resident of Shivaji Nagar and I write to draw your kind attention to the severe water shortage our area has been facing for the past two months.
Water is supplied for barely half an hour every alternate day, and that too at very low pressure. Residents of upper floors often get no water at all. Many families are forced to buy water from private tankers at high rates, which poor families cannot afford. Schoolchildren and working people lose valuable time waiting in queues at the few public taps.
I therefore request you to take the following steps:
- Arrange a fixed and announced schedule of water supply.
- Send municipal water tankers regularly to the worst-affected lanes.
- Repair the leaking pipelines that waste a large amount of water.
- Promote rainwater harvesting and help housing societies install it.
- Run an awareness drive on saving water.
I am sure that with your prompt action the hardship of the citizens will be reduced. The residents of our area will extend their full co-operation.
Thanking you,
Yours faithfully,
(Signature)
Rohan Patil
Points to remember: use formal language, write a clear subject line, state the problem first and then specific requests, and close with "Yours faithfully".